10 Keystrokes That Can Make Data Entry Easier

Ten-key data entry


There are a few tips that you can follow to help improve your speed and accuracy at the keyboard. For instance, you should learn how to use the numeric keypad, also known as a number pad, which you see everywhere from your cell phone to your calculator. In fact, most of our daily life involves performing short cheap data entry services actions based on numbers. Therefore, mastering this keypad is crucial for data entry jobs.


You should also know the minimum speed you need to input data. This rate is usually given in keystrokes per minute or strokes per minute. For example, if you need to input medical data, you should be able to do so at a rate of 4,000 to 5,999 keystrokes per hour, with an accuracy rate of 97 percent.

Excel shortcuts


There are many shortcuts in Excel that can help you streamline data entry. You can use them to easily enter a date or time into a cell, duplicate cells, and sort data. There are even keyboard shortcuts for these actions. These shortcuts can also be helpful for people who use touchscreen computers and have difficulty using a mouse.


In Excel, you can use two different keyboard shortcuts to select a column or row. The first one lets you select all cells within a column or row. The second one allows you to select the whole row or column, but it’s a little more difficult. Using keyboard shortcuts can make data entry much faster.

Speak Cells on Enter


Fortunately, Excel has a built-in text-to-speech feature that can make data entry easier. Pressing the Speak Cells button will allow the program to speak the contents of a cell or a group of cells. To activate the feature, click the Speak Cells command on the Quick Access Toolbar. You can also select Speak Cells on Column and Rows, and Click Enter to activate it.


This feature will read the cell content aloud, starting in the active cell and reading out the contents of contiguous cells. If the cell you want to speak is empty, simply click the “Stop Speaking Cells” option.

Using a list of previously entered values


One way to make data entry easier is by using a list of previously entered values. This is especially useful when there are multiple defaults and no value provided. If a certain value is often selected, a list of previously entered values can help speed the selection process.

Staying focused


While data entry work can be challenging, staying focused on your work can help you complete projects in a timely manner. To achieve this, set a strict timetable for yourself, and divide your work into priority levels. Make sure to turn off all distractions, including your cell phone and television, during working hours. You can also put your phone on silent mode. While working, it is important to focus on what you are doing, and take frequent breaks to refresh your mind.


Another effective strategy for staying focused while data entry is to use a productivity tool. Productivity tools force you to focus on the tasks that are most important. They also help you keep track of your progress.



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